We have an amazing opportunity for an amazing Office Manager & Executive Assistant to join the Lucy & Yak Team! 

The Office Manager & Executive Assistant supports our Managing Director with day-to-day organisation, diary and inbox management, and admin tasks. They are also responsible for managing the Brighton Office, making sure it’s a safe, welcoming and well-run space for the team.

You’ll juggle priorities, keep things running smoothly behind the scenes, and help create a great working environment for everyone at Lucy & Yak.

What you'll be doing...

Executive Assistant Support

• Managing diaries and inboxes to help keep everything running smoothly
• Booking travel, arranging meetings and processing expenses
• Preparing agendas, presentations or notes when needed
• Helping with the occasional personal task
• Keeping things confidential and handling sensitive information with care

Office Management

• Making sure the office is safe, secure and welcoming
• Working closely with landlords, property teams and contractors for maintenance and repairs
• Managing supplies and equipment to keep the team supported day to day
• Supporting team members to access what they need, being the go-to person for any questions or queries

Health and Safety

• Taking the lead on Health & Safety for our Brighton space
• Keeping up-to-date with risk assessments and emergency plans

Administration

• Managing the Brighton office budget, tracking invoices, expenses and keeping an eye on costs
• Processing expense reports for the Managing Director, and wider leadership team as required
• Helping coordinate travel across the business when needed
• Organising meetings and events, including organising tech setup and catering
• Receiving post and packages and making sure things get to where they need to be
• Supporting on ad hoc projects where needed

What you need...

• Significant experience of working in an EA/PA role, supporting at C-level
  
• Proven office management/facilities management experience
  
• Working knowledge of Health and Safety compliance in an office environment
  
• Proficiency in Microsoft 365 or Google Workspace, and tools such as expenses and travel booking platforms
  
• Exceptional people skills – communication, interpersonal and relationship building
  
• Ability to remain calm under pressure, manage shifting priorities and handle confidential matters discreetly
  

The details

• Salary £32 -£35k per annum, based on experience
• Based in our Brighton Office
• Permanent role
• 30 hours/4 day per week with full time salary
• See our careers homepage for a full list of our perks and benefits! https://careers.lucyandyak.com/

Lucy and Yak has ambitious growth plans and we’re building a team to help enable and accelerate that growth. We are looking for people who share our values, are curious, forward-looking, take ownership and work together to build a future for themselves and Lucy and Yak.